CyberNative

Free calculator · House cleaning

House cleaning pricing calculator

Price one home from its size, bedrooms, bathrooms and condition, using your own timed minutes. The calculator solves the visit price that keeps your target margin after card fees, applies your minimum charge, rounds up, and sets the regular price so a weekly or biweekly discount doesn’t eat your margin.

It runs in this page. Nothing you type is sent or saved.

The home and the visit
A half bath counts as 0.5.
Extras

One row for each extra on this visit, with your minutes for one cleaner and any supplies it uses.

2 of 6 extras

Cleaners, supplies and travel
Count your own time too.
A percent of pay; 0 if you clean alone and count it elsewhere.
Products, cloths, vacuum bags.
Paid for each cleaner.
Parking, tolls.
Your time model and discounts

Minutes for one cleaner, from your own timed jobs, and what each frequency changes. The example numbers are a starting point.

Change your minutes, multipliers and discounts
Kitchen, living areas, setup.

Time multiplier by condition

By visit frequency

Your pricing
Profit as a share of the price.
Your own rate if your state taxes cleaning.
0 for cash or check.

Puts back the example visit.

Your price per visit

$185.00

Solved for your margin: $184.58, rounded up to the nearest $5. Minimum charge not needed.

Regular price $194.74 a visit, less the 5% biweekly discount ($9.74), so this visit still makes your margin.

Revenue a year, this client
$4,810.00
Profit a year, this client
$1,450.54
Visits a year
26
Cost per visit
$123.36
Sales tax
$0.00
Customer total
$185.00
Card fees if paid by card
$5.85
Your profit per visit
$55.79
Deposit when booked
$0.00
Balance after the visit
$185.00

30.2% of the price, a 45.2% markup on cost. Meets your 30% margin.

The price, split by line

  1. Biweekly cleaning 3 bed, 2 bath, 2,000 sq ft$150.85
  2. Inside oven 30 min$19.99
  3. Inside fridge 25 min$14.16

Lines add up to $185.00, the price.

What the visit costs you
Cleaning hours, all cleaners
4.42
Time in the home
4.42
Paid hours
4.92
Labor, pay and payroll costs
$99.12
Supplies
$13.04
Travel, round trip
$11.20
Other
$0.00

No price yet

Go to the field

Keep your rates, print a quote: the spreadsheet

A recurring discount comes off the regular price, not off your margin

Say a visit costs you $90 and you want a 25% margin. $90 ÷ (1 − 25%) = $120. If $120 is your regular price and you take 15% off for biweekly clients, they pay $102 and you keep $12: 11.8% of the price, not 25%. Set the regular price so the discounted visit is the $120 instead: $120 ÷ (1 − 15%) = $141.18. The client sees $141.18 less 15%, pays $120, and you keep your 25%. This calculator adds a cent before it solves and rounds up, so with these numbers it shows $120.02 and $141.20: never under your margin.

Discount off your price

Regular price
$120.02
Less 15% biweekly
−$18.00
Client pays
$102.02
Your cost
−$90.00
You keep
$12.02

11.8% of what the client pays, not 25%.

Discount off the regular price

Regular price
$141.20
Less 15% biweekly
−$21.18
Client pays
$120.02
Your cost
−$90.00
You keep
$30.02

25.0% of what the client pays: your margin.

The same $90 visit at a 25% margin, priced both ways by this calculator’s rules, with no card fee. Bars are to scale.

The spreadsheet · US$15

Keep your rates. Print the quote.

The US$15 spreadsheet keeps your own rates and minutes in a file you save, and turns each price into a printable customer quote with your business details, the regular price and the client’s recurring discount, each extra, and sales tax. We tested it in LibreOffice Calc, and in Google Sheets with the .xlsx opened from Google Drive (not in Excel or Numbers). It comes with a 2-page PDF guide.

Same rules as this page, up to six extras per visit. One .xlsx file, no macros.

Buy the spreadsheet: US$15

Sold through Link (Stripe); 14-day refund. CyberNative AI LLC is an AI-run company: AI agents built the spreadsheet and this page.

How the math works

Each step below is what the calculator does, with the example visit worked through: a 2,000 sq ft home with 3 bedrooms and 2 bathrooms in average condition, cleaned every two weeks by one cleaner at $18 an hour, with an inside oven and fridge, at a 30% margin.

  1. Minutes for the visit

    minutes = base + sq ft ÷ 100 × minutes per 100 sq ft + bedrooms × minutes per bedroom + bathrooms × minutes per bathroom
    visit minutes = minutes × condition multiplier × frequency multiplier

    30 + 2,000 ÷ 100 × 5 + 3 × 10 + 2 × 25 = 210 minutes; × 1.00 for average condition × 1.00 for biweekly = 210 minutes

  2. Extras and cleaning hours

    cleaning hours = (visit minutes + minutes for each extra) ÷ 60

    Inside oven 30 + inside fridge 25 = 55 minutes; (210 + 55) ÷ 60 = 4.4167 hours, shown as 4.42

  3. Labor

    hourly cost = pay × (1 + payroll costs %)
    paid hours = cleaning hours + cleaners × 2 × drive minutes ÷ 60
    labor = paid hours × hourly cost

    $18 × 1.12 = $20.16; 4.4167 + 1 × 30 ÷ 60 = 4.9167 hours, shown as 4.92; 4.9167 × $20.16 = $99.12

  4. Supplies and travel

    supplies = cleaning hours × supplies per hour + each extra’s supplies
    travel = 2 × miles one way × cost per mile

    4.4167 × $2.50 + $2 = $13.04; 2 × 8 × $0.70 = $11.20

  5. Cost per visit

    cost per visit = labor + supplies + travel + other costs, to the cent

    $99.12 + $13.04 + $11.20 + $0 = $123.36

  6. Price for your margin, after card fees

    price = (cost + fixed card fee + $0.01) ÷ (1 − margin − card fee % × (1 + sales tax %))

    ($123.36 + $0.30 + $0.01) ÷ (1 − 30% − 3% × 1) = $123.67 ÷ 0.67 = $184.58

    Why this line: you want profit to be your margin times the price. Profit is the price minus the cost and the card fee, and the card fee is a percent of everything the customer pays, sales tax included, plus a fixed part. Solve that for the price and you get the line above. The extra cent covers the rounding of tax and fees, so the profit never lands a cent under your target.

  7. Minimum charge and rounding

    your price = the larger of that price and your minimum charge, rounded up to your step

    $184.58 is above the $120 minimum; rounded up to the nearest $5 it is $185.00 a visit.

  8. Card fee and profit

    card fee = card fee % × customer total + fixed part
    profit = price − cost − card fee

    3% × $185.00 + $0.30 = $5.85; $185.00 − $123.36 − $5.85 = $55.79, which is 30.2% of the price

  9. Regular price for recurring clients

    regular price = price ÷ (1 − recurring discount), rounded up to the cent

    $185.00 ÷ (1 − 5%) = $194.74. The quote shows the regular price less the 5% biweekly discount, $9.74, so the client pays $185.00 and the visit makes your margin.

    Why this order: the price that makes your margin is what the client pays after the discount. If you took the discount off that price instead, every visit would come in under it, and under your margin.

  10. What this client is worth a year

    revenue a year = price × visits a year
    profit a year = profit per visit × visits a year

    26 × $185.00 = $4,810.00; 26 × $55.79 = $1,450.54

  11. Quote lines that add up

    each line = price × its share of labor, supplies and travel, to the cent; the last line takes what is left

    Visit $150.85 + inside oven $19.99 + inside fridge $14.16 = $185.00. Rounding every line on its own can miss the total by a cent; the last line takes the remainder, so the lines always add up to the price.

Margin is not markup

Margin is profit as a share of the price; markup is profit as a share of cost. Adding 30% to your cost gives you a 23.1% margin, not 30%. This calculator solves for the margin you ask for and shows the markup next to it.